Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
REGULAR MONTHLY BOARD MEETING
MARCH 6, 2018 – 6:00 Pm
The regular monthly meeting was called to order by President Mike Siegel at 6:00PM with Trustees Beth Baehmann, Jackie Tollefson, and Amanda Swanson present. Also present was Utility Superintendent Tim Dornfeld.
The Pledge of Allegiance was said.
Discussion and possible action on minor land division for Carla Walsh-This is really the Towns jurisdiction, but since it is in the area around the Village they have to tell us what is going on. We normally have no recommendation when it is not within our borders. Motion by Amanda/Beth that the Village makes no recommendation on the land division. Motion Carried.
Discussion and possible action on the Insurance renewal-Village board wants the percent to value at 100% for the water tower. For liability we are where most Villages are for our size. A motion was made by Beth/Jackie to keep all existing policies the same except for increasing the water tower coinsurance provision to 100%. Motion Carried.
Discussion and possible action on ATV trails-Request from Randy Soldner of the Quad County Runners ATV/UTV club to extend the ATV trail. A motion was made by Jackie/Amanda to have the ATV trail continue from the current point (which is around Bachmann’s 4 season recreation), south on Main St to Highway CJ/ Caughlin Rd. and then to the east till Collins St. Motion Carried.
Minutes- Minutes from the previous meeting had been provided to the Board. Motion byBeth/Amanda to approve the minutes as presented. Motion carried.
Fire Department/Emergency Medical Responder Report- The monthly reports were presented to the Board for review. The Board had no questions.
Discussion and possible action on new fire truck- Nothing to discuss the check has been cut.
Discussion and possible action on Fire department donation for fire truck- Amanda asked if we knew what organizations have donated money towards the new truck. We don’t know at this point who has donated money; we would like to thank them publically in our minutes when we know who those entities are.
Discussion and possible action on Sikich engagement letter- Theengagement letter is a matter of protocol for them and every year we need to sign this. We need to check with them to see if they would do the quarterly payroll reports and what the cost would be for that. Connie will check with them regarding this, and bring it back to the next meeting.
Ordinance officer report- The monthly report was presented to the Board for review.
Delinquent Utility Accounts-The Board reviewed the monthly report.
Citizen Comment- None
Correspondence- We received a termination notice form Life Quest Services effective 12/31/2020. Eric Howlett is aware of this as well.
The Clyman Lions Club donated $1,500.00 to the Village of Clyman. Mike wanted to thank the Lions club for their generous donation.
Payment of Bills and Unpaid Invoices –Motion by Amanda/Jackie to pay the bills.
Discussion and possible action on Bank accounts and CD’s- The Board was presented with a report that listed the various accounts and CD’s the Village has. We needed to use $10,000.00 out of the general checking account for the down payment on the new fire truck. There is a CD set aside for the new fire truck that matures on 3/2/18 we have 10 days from maturity to dissolve that CD if we want to. A motion was made by Beth / Amanda to dissolve the CD in the amount of $35,238.33 right now and to move it to the general fund, earmark $ 35.000.00 for the fire truck and the $238.33 can go to the general fund because that’s the interest we made on it. Motion Carried.
Mike advised that we should get a feel for what it’s like to make these two payments for the fire truck this year. Then we’ll have a new budget in fall, and can possibly put the rest of that money into the fire truck loan and refinance it. We might need some of this money to make the second payment this year.
There is another CD that came up for maturity in February, Connie will check and see when the next maturity date is so if we need that money we know when we can get it without penalties.
Discussion and possible action on Clerk training- the Clerk core training and the Clerk conference is coming up in July and August. Motion by Amanda/Beth to approve all of the clerks training for the 2018 calendar year. Motion carried.
Discussion and possible action on Address for Stan Jones property- A motion was made by Beth/Jackie to assign the lot 2143-044 the address of 730 Territorial Rd. Motion Carried.
Discussion and possible action on BOR and open Book Meetings- The April 30, 2018 date from 3:30 -5:30 PM will work for the Open Book meeting, The Board does not have to be present for the Open Book meeting. The Board of Review (BOR) date of June 4, 2018 will not work for the Board. For the BOR there has to be 3 Board members present, at least one of them must be certified for BOR. Jackie and Beth are both certified. Connie ordered the training material needed for certification so if the other Board members want to get certified they can do so. Connie will work on a different date for BOR.
Next meeting Date-April 30, 2018 at 6:00 PM
Mike would like to thank Tim for all he does and for his 35 years of service for the Village. Tim thanked everyone for the kind words and the cards.
Tim advised the Board that he needed to get a pump fixed; he had it rebuilt instead of purchasing a brand new one for a cost of about $4,500.00. We should check to see if any of the money in either the equipment replacement account or the reserve account can be used for this.
Motion by Amanda/Beth to adjourn. Motion carried
Meeting adjourned at 6:55 pm.
Village of Clyman Clerk/Treasurer