Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
MONTHLY BOARD MEETING
September 25, 2017, 6:00 PM
The monthly board meeting was called to order at 6:00 PM by President Mike Siegel with board members Marty Pint, Amanda Swanson, Jackie Tollefson and Beth Baehmann in attendance. Also in attendance were Utility Superintendent Tim Dornfeld and Laurel Finger, Dan Finger, Tim Swanson, Carmella Marsh, Christian Marsh, and Laurel Lunde.
The Pledge of Allegiance was said.
Request to speak: Laurel Lunde the Executive Director of the Gathering Source came to promote the Fall Festival and to thank Clyman for sponsoring the event. She also shared a website that the United Way is sponsoring www.volunteerdodge.net it is a good place for people who are looking to volunteer in their community to go and see where they could be of help and volunteer.
Minutes – The minutes had previously been provided to the Board. Motion by Beth/Marty to approve the minutes as presented. Motion carried.
Fire Department/EMS Report– No questions on bills.
Park Committee– Amanda turned the report over to Dan Finger. Dan was not there for the last meeting and he wanted Mike to explain his disappointment in the park committee. A lengthy conversation ensued with Mike stating “you’ll catch a smack in the mouth if you bring up my son again” Dan stated “I want that in the record, I was threatened by the president I was going to get smacked in the mouth if I brought that up again.”
Glacial River Trail Signage - Motion by Marty/Beth to approve the installation of the signs & identify the parking area on the map as requested in the letter dated August 30, 2017. Motion carried.
New Clerk Training-The upgrade for our accounting system through Civic is tentatively set for the week of November 20, 2017. Training is tentatively set for November 28-30 in Madison. The village office will be closed for those days. The files will need to be restored on Friday December 1, 2017.
Signatures for Bank Accounts- Beth made a motion to have Connie Kreitzman, Amanda Swanson, Martin Pint, Mike Siegel, Beth Baehmann, and Jacqueline Hartman-Tollefson on all bank accounts as signers at the Partnership Bank and The State Bank of Reeseville and remove anyone else from all accounts. Discussion followed on Fire department accounts. Beth amended her first motion to state that Connie Kreitzman, Amanda Swanson, Martin Pint, Mike Siegel, Beth Baehmann, Jacqueline Hartman-Tollefson will be signers for all accounts, at The Partnership Bank and the State Bank of Reeseville with the exception of the Fire Department accounts, the signers for the Fire department accounts will be Kris Kohlhoff and Eric Howlett, remove anyone else from the Fire Department accounts, and that there will be two signers on all accounts. Amanda seconded the motion. Motion carried.
Funding Utility Depreciation Account: The board would like more clarification on this; we will table it till next month meeting.
Trick or Treat Hours – Trick or Treat hours will be October 29, 2017 from 4:00 PM – 6:00 pm. Amanda mentioned the Fire department is having a bake sale during trick or treat and they would love donations of baked good, proceeds will go towards a new truck.
Audit Findings – The audit went well. Motion by Beth/Jackie to pay the bill for the auditing services. Motion Carried.
Parking lot work – Motion byBeth/Marty that the village bills the utilities for the parking lot work for the pump house. Motion Carried.
Delinquent Utility Accounts - Discussion followed on what can be done about the delinquent accounts. Beth will look into it and bring back some facts for the board on what can be done and what can’t, will discuss further at the October meeting.
Joint Meeting with the Town – Connie will work with the Town of Clyman Clerk to get this meeting lined up.
Discussion on the tree root issue by Marsh’s house, we asked Carmella to check with her home owners insurance regarding the tree. The Village had the main and the lateral televised and we will re-visit that. This will be tabled until the October meeting.
Discussion on Ford Pickup truck. Tim has taken the truck in a couple of times to be fixed. They reprogrammed the whole module, verified repair is complete and all is OK at this time per TSB. The dealership feels they have fixed it. There was also a recall on the transmition actuating plate which they fixed as well. Mikes position is that Ford should fix this and we should have confidence that they will fix it. The board is in agreement to keep the truck and see what happens and if it happens again then we will need to make a change on this vehicle.
Discussion on the water tower maintenance contract we reviewed the cost per year and per month and Tim let us know that there are more companies out there now that do this type of work, that do not require a contract. Motion by Beth/Amanda to terminate the contract with Utility Service Co., Inc. as of December 31, 2017. Motion carried.
Discussion on leaf and brush pickup Connie and Tim will work together with the City of Watertown to get this lined up and will get it posted when dates are set.
Citizen Comment– Tim Swanson talked about people that have lots of “junk” in their backyard and overgrowing weeds. Something should be done about it before it gets too far out of control. The board recommended that he call Kelly Cotter our ordinance officer and she can come and check into it. Jackie mentioned that she went to a class about enforcing ordinances. She hasn’t gotten her report written up yet but she will put that together so that we can see what the State and Country recommend in how to handle the ordinances in situation like this. Mike will also try to talk the people. We can also put up a notice in the post office and on the hall door reminding everyone about the ordinances. Mike will also contact Kelly Cotter and request a report from her that we can review at our regular monthly meetings.
Dan Finger wanted to bring up the same type of issues. Dan said if something doesn’t get done things will just get worse and we want to maintain this whole community. We do have ordinances and we need to enforce them.
Personnel Matters - Mike took the police car in to have the decals and the equipment removed so that we can sell it. We can put it in the paper next week. We can put it in the paper for $4,500.00 or best offer. Beth said that whoever is going to be the one to deal with selling the car we need to give them the responsibility to deal with it, without coming back to the board with it. We can go on a police auction site and try to get rid of all of the equipment from the car and some of the other items left over from the police. Mike will be in charge of getting rid of the car.
Mike also wanted to know if everyone was comfortable in taking down the hamburger stand he would like to get someone in to do that. We will need to put that on the Octobers agenda, in the meantime Mike will get a cost for removal and discuss it a that meeting.
Marty asked if we could bring in a portable shed, he would need to discuss this with our building inspector.
Invoices– Motion by Beth/Jackie to pay invoices as presented. Motion carried.
Next Meeting Date – The next meeting date will be October 23, 2017 at 6:00 PM.
Motion by Beth/Amanda to adjourn. Motion carried. Meeting adjourned at 8:00 PM.
Village of Clyman Clerk/Treasurer