Clerk/Treasurer

Connie Kreitzman
Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
920-696-3444
conniek@voclyman.com

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CAUCUS & VILLAGE BOARD MEETING
Jan 11, 2021

                                                                                     Village of Clyman

Caucus &

Regular Board Meeting

January 11, 2021

6:00 PM

 

Call to Order/Attendance –The January 11, 2021 Village of Clyman Caucus was called to order by President Marty Pint at 6:00 p.m.  With Trustees Beth Baehmann, Amanda Swanson, Todd Grady, and Keith Braunschweig in attendance. Also, in attendance, Utility Superintendent Tim Dornfeld, Laurel Finger, Mark Tomashek, and Peter Von Rueden.

Pledge of Allegiance was said.

Nomination for Caucus Chairperson – Marty/Todd nominated Beth for Caucus chairperson. Motion carried. Beth will serve as Chairperson for the Caucus.

Nominations for Village President – Todd/Keith nominated Marty Pint. Keith nominated Beth; Beth declined. Beth called for nominations 3 additional times.  There being no further nominations, motion was made by Laurel/Amanda to close nominations for President. Motion carried. Marty Pint will be the only name on the ballot for Village President.

Nominations for Village Trustees – Keith/Amanda nominated Todd Grady. Mary/Todd nominated Amanda Swanson. Beth called for nominations 3 additional times.   There being no further nominations, motion was made by Amanda/Laurel to close nominations. Motion carried. Todd Grady and Amanda Swanson will be on the ballot for the two open trustee positions.

Adjournment –Motion by Marty/Amanda to adjourn the Village Caucus. Motion carried. Village Caucus adjourned at 6:05 p.m.

                The Village of Clyman Regular Monthly Board Meeting was Called to Order at 6:05 PM.

Land Split– Peter Von Rueden is requesting a land split for his property located at 1130 Main St, Clyman.  Mark Thomashek from New Frontier Land Surveying passed out a survey map of the property but advised the board that the setbacks were not correct, he thought the property was zoned commercial, but it is zoned Industrial. The boundaries will not change but he will need to change the setbacks and the name of the street. He said there will be two front yards on lot 1 because of the two streets.  They will also have an access easement on the common lot line for both lots. Beth said this will need to go before the Plan Commission and the Plan Commission will make recommendations to the Board. A motion by Beth/Amanda to get the Plan Commission involved. Motion Carried.

Approve Minutes –The minutes of the December 7, 2020 meeting were previously presented to the Board. Beth pointed out a correction needed to be made on page 2 of the minutes, ordinance # 2020-0001 has one to many 0 it should be #2020-001.  A motion by Beth/Amanda to approve the minutes with the correction made. Motion carried.

Sewer Back up 708 Territorial Rd –Tim provided some paperwork that had been handed out at a previous meeting when we discussed this issue, a quote from Visu-Sewer and a copy of a section from our Ordinances talking about owner responsibility for their lateral line.  Tim also said that the main is flowing fine.

Citizen Comment – Amanda brought up a reminder that residents should be shoveling out fire hydrants that are on their property.

LWMMI Insurance Renewal –The Board had some questions on the Statement of Values. The original cost price listed for Tim’s truck was incorrect. They would also like to know what the no-fault sewer liability coverage is.  Connie will investigate this and get information for the Board.

Fire Department Reports -Beth had questions about the turnout gear, if it is in the budget and then we are receiving bills for it are we paying more on turnout gear than we should be.  The Board would like to see a comparison of expenses vs. budget for the Fire Department for 2020. Beth also said that since we are a LMI community there might be more grant dollars out there that could be used for the Fire Department. This is something we need to think about and check into. Not sure how this would work since the Fire Department is owned by the Village and the Town it could get complicated but something worth checking into. 

Delinquent utility accounts report –No questions on the report.

Personnel -

  1. Timesheets - Amanda said she called Tim on Christmas night because the red light was on at the pump house.  Beth asked why we did not get the robo call for the light going off, she will talk to Tim about this at the Thursday meeting. Keith asked what on-call pay is. Beth explained the on-call pay is for the required reading he needs to take on weekends and Holidays, so if he gets called out for anything else it is overtime.
  2. DSPS - We have not heard anything yet for a date for the DSPS audit.
  3. Policy, Procedure and Protocol – Beth advised that we need to come up with a policy/procedure on snow plowing, sanding/salting, and snow removal this would include sidewalks as well as streets. The Board agreed they will need to work on getting a procedure in place.

Budget report –No questions on the report.

Invoices for Payments – Motion by Beth/Amanda to approve paying the invoices. Motion carried.

Supervisor Comments –Discussion followed on a safer way of fueling the tractor. Marty will check out some options and bring information back for the next meeting.

Correspondence

A. Police Report– a police report was filed with Dodge County concerning turkeys at 407 East St getting loose and perching on the neighbor’s vehicles.  The report was forwarded to our Ordinance Office for further review.

B. No discussion on the Grota Appraisals, Dodgeland School Board or DSPS Correspondence.

Financial Audit Letter - Motion by Amanda/Beth to sign the financial audit letter from O’Connor, Wells & Vander Werff. Motion carried.

Ordinance Officer Report -   Getting complaints about the RV parked on Collins St.  Tim said he talked with someone from Seneca and they were trying to get the keys to move it.

Next Meeting –

 Joint Meeting March 9, 2021

Village Board meeting February 22, 2021 at 6:00 p.m.

Keith brought up that everyone should read the Municipality magazine dated December 2020 it talks about strategies for dealing with dilapidated properties.  Amanda said she talked to the Village Attorney and she is checking on what we can do.

Marty acknowledged Beth with a card and an appreciation gift for all her work on the target survey and her many other contributions to the village.

Adjournment –Motion by Keith/Todd to adjourn. Motion carried. Meeting adjourned at 8:17 p.m.

 

                                                                                                                                Connie Kreitzman

                                                                                                                                Village of Clyman

                                                                                                                                Clerk/Treasurer

 



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