Village of Clyman, Dodge County, Wisconsin : Village Meeting Minutes

Clerk/Treasurer

Connie Kreitzman
Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
920-696-3444
conniek@voclyman.com

Director of Public Works

Tony Stangler
920-696-3413
voc.53016@gmail.com

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Selected Village Meeting Minutes
Regular Village Board Meeting
Jan 11, 2021

Village of Clyman

Public Hearing on Proposed 2021 Budget &

Regular Monthly Board Meeting

Monday December 7, 2020 – 6:00 PM

Call to Order/Attendance - The Public Hearing on the Proposed 2021 Budget and Regular Monthly Board Meeting was called to order by Trustee Beth Baehmann at 6:00 p.m. with Trustees Amanda Swanson, Toddy Grady, and Keith Braunschweig, present. Also, in attendance, Utility Superintendent Tim Dornfeld, Kyle Kreuger and Lukasz Lyzwa. President Marty Pint was excused.

Pledge of Allegiance was said.

Public Comment on Proposed 2021 Budget - Beth opened the floor to public comment, she called three times for public comment, there being none, public comment was closed.

Proposed 2021 Budget – A motion by Amanda/Todd to approve the proposed 2021 budget. Motion carried.

Resolution #2020-002, 2021 Local Tax Levy - A motion by Keith/Amanda to approve resolution #2020-002, 2021 Local Tax Levy. Motion carried.

Resolution #2020-003, 2021 Salary Schedule – A motion by Todd/Keith to approve resolution #2020-003, 2021 Salary Schedule. Motion carried.

Playground Project - Bethexplained that Kyle has been diligently working on upgrading our playground equipment and getting funds for that. Kyle said he reached out to the Greater Watertown Health Foundation to see if they still had grants available. They are going to give us a grant for $10,000 with the stipulation that we must raise $20,000 to get the $10,000. Kyle said that the annual pig roast was more successful this year than ever, and they raised $15,100. Kyle was able to raise another $1,685 and with the Clyman Canners account they would be able to cover the difference to get to the $20,000. The new playground will be ADA compliant, and any of the usable pieces of the old playground will be donated to an organization called Playgrounds around the World. Kyle will be setting up a check presentation to recognize the donors and to get the word out of where we are at with everything. Right now, he is thinking a timeline of late summer early fall to start the project, hopefully we can get more donors and see how the Pig Roast goes it might be possible to get this all done in one year.

Approve Minutes - The minutes of the October 26, 2020 meeting had been provided to Board Members. Motionby Amanda/Todd to approve the minutes as presented. Motion carried.

Citizen Comment – None

Land Split Eric Howlett – Motion by Amanda/Todd that the Village has no recommendation on the land split for the Howlett property on Junction RD activity # 2020-1132. Motion carried.

Fire Department/EMS Report - There were no questions on the reports.

Agreement Between Town & Village of Clyman and Clyman Fire Department – Motion by Amanda/Todd to accept the Agreement between the Town & Village of Clyman and the Clyman Fire Department. Motion carried.

Personnel Matters - Amanda asked what garage doors needed to be worked on and why on a Saturday. Tim said it was at the shop and Saturday is when the door stopped working.

Marsh Sewer Issues – Marshes called and requested this be postponed to the January meeting.

Invoices - Todd asked how we approved the extra work on the dump truck. Tim said he was taking the truck in for the DOT repairs and he told them there was leak under the engine and the quick couplers were leaking. He said they looked at the oil pan and that was rusted through and so was the dip stick, so they fixed it. Todd will call and talk to them about not calling to advise us of the additional repairs before fixing them and why it was not caught with the initial inspection. Motion by Todd/Amanda to pay the bill of $4,780.40 to River City Truck Repair. Motion carried.

Review of Budget Reports – Keith asked what the Police Dept was on the budget since we do not have a police Department. Conniesaid we do have an ordinance officer and her phone, milage and salary are charged to the police department acct.

Communication Board - Keith advised that the Lions club would be willing to pay for a communication board that the Village and Lions could share, it would go on the corner of Main St. and First St. The Board said yes to go ahead with this, Keith will work with the Lions club on this.

Engagement Letter for O’Connor, Wells & Vander Werff -A motion by Amanda/Todd to approve the engagement letter. Motion carried.

DSPS Application –Motion by Todd/Amanda to move forward with the application for delegating status for inspection services for DSPS.

Ordinance #2020-001 Adoption of Residential and Commercial Building Codes-A motion by Amanda/Todd to approve Ordinance #2020-001. Motion carried.

Watertown Humane Society Agreement - Motion by Todd/Amanda to approve the agreement with Watertown Humane Society. Motion carried.

Condemning Property Update –Amanda advised that a snow fence did go up around the front entrance at the 501 First St. property. There was further discussion on how to condemn or do raze orders on properties. Amanda will contact the Village Attorney to gather information on what the Village can do with some of these properties. Amanda will also contact Mr. Parrot from GEC to find out what it would cost for him to come out and look at the property and do an assessment.

2021 Safety Grant Program –We will wait until after the DSPS inspection to decide about the grant money and what we might need.

Resolution #2020-004 Adopting Dodge County All Hazards Mitigation Plan –Motion by Todd/Keith to approve Resolution #2020-004. Motion carried.

Superintendent Comments:

Scag Lawn mower –Motion by Amanda/Todd to purchase the Skag lawn mower for $12,000.00 with a $2,000.00 trade in so the cost will be $10,000.00 before the end of the year. Keith will check to see if there is any maintenance plan. Motion carried.
Wastewater Compliance Report – Lukasz advised that at the end of March 2021 Tim or the Village needs to submit the final compliance report on phosphorus. Tim has talked to Doris Thiele to see if it is possible to be granted a 5-year financial hardship variance for the timeline. The current timeline for final compliance with the phosphorus stipulation is 2026, the Village will have to do an upgrade to the plant to meet the future permit needs. The Village will need to spend some money to do the Final Compliance Alternative Plan Year 4 report. Estimated cost for the report is not to exceed $3,000.00. The financial hardship will potentially extend the timeline to 2031-2032.

As far as wastewater if the Village is granted the 5-year variance it does not alleviate compliance it just delays it. Back in October applications for some grant money were submitted by Lukasz on our behalf. Lukasz also advised that the Village may want to check into refinancing our loan, check into something like municipal bonding, it may cost some money upfront but will help in the long run. A motion by Todd/Keith to have Lukasz/GEC complete the Final Compliance Alternative Plan Year 4 report not to exceed $3,000.00. Motion carried.

Generator for Lift Station. Tim advised that the lift station located here by the Village Hall has a bad water pump, it is leaking and will need to be fixed. He called Joe’s Truck & Trailer Repair to come and fix it. Lukasz advised we could use the replacement fund money for this.
Water Meter Upgrade – Beth advised that one meter was not switched out from the manual read to the GPS read in 2016, it was for the property at 1150 Main St. Beth was not sure what our recourse is we would need to check into this. Lukasz thought we could not go more than 12 months back. Beth thinks they should be billed the base rate of sewer and water for at least the last year, the rest of the Board agreed. We will check with the PSC to see how far back we can go.

Next Meeting Dates:

Caucus Date – January 11, 2021 at 6:00 p.m.
Joint Meeting – March 9, 2021 at 7:00 p.m.
Regular Village Board Meeting – January 11, 2021 immediately following the caucus.

Adjournment - Motion by Keith/Amanda to adjourn. Motion Carried. Meeting adjourned at 7:57 p.m.

Respectfully submitted:

Connie Kreitzman

Clerk/Treasurer

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