Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
Director of Public Works
Village of Clyman
Regular Board Meeting
September 23, 2019
Call to Order/Attendance –The regular monthly Board meeting was called to order at 6:03 PM by Trustee Beth Baehmann, Trustees Todd Grady, and Amanda Swanson, were present. President Marty Pint and Trustee Mike Zwieg will be coming in late. Also, in attendance was Laurel Finger, Dan Finger, Tim Swanson Tia & Doyle Buzzell, Roger Dunham, and Liz Schmidt.
Pledge of Allegiance was said.
Approve Minutes –The minutes of the August 26, 2019 meeting had been provided to the Board members. Motion by Amanda/Todd to approve the minutes as presented. Motion carried.
Citizen Comment – Dan Finger said there was an area at the park that dirt was brought in this summer and has not been seeded yet, there is quack grass growing in the playground area and a broken swing. He also said that his water has had an odor and sometimes it leaves a black slime in the toilets.
Laurel Finger talked about the water having and odor. She also said at the playground that the cargo net and the round balls on it need to be replaced it is a safety concern. She also brought up that the survey was not on the agenda for the Board to discuss, and she is requesting money be put in the budget for the park next year.
Buzzell Conditional Use Application –Todd reported that the Plan Commission gave their recommendation to the board to approve the Conditional Use Permit applied for by Tia & Doyle Buzzell for the property located at 912 Main St. also known as Parcel #111-2812-027 as part of NE ¼ of the NW of section 28 in the Village of Clyman. Motion by Amanda/Todd to approve the Conditional Use Permit for Tia & Doyle Buzzell for property located at 912 Main St, Clyman WI. Motion Carried.
Line of Credit – Beth talked to Jerry at the State Bank of Reeseville this would not be a line of credit it would be a loan. Motion by Beth/Amanda that we obtain the loan for not more than $75,000.00 at 4% interest for the road project, from Main St /Territorial RD to the Village limits and that we pay off the loan in 2 installments one by December 31, 2019 and the final payment by July 31, 2020. Motion carried.
Target Survey - Beth gave an update on the process of the Target survey.
Ordinance regarding Sexually Oriented Adult Entertainment Establishments –Beth said she had been in contact with the Village Attorney and she advised that what the Village currently has in place is sufficient and to add any more would be redundant.
Request to speak Amanda & Tim Swanson - (Mike came in during this discussion at 6:36 pm) Tim said they have a hill in the front of their property, and they would like to landscape the hill to make it a more gradual slope instead of a drop off so that it is easier to mow. Beth said she would be concerned with drainage issues. Mike said they would need to make sure to put grass seed in before a big rain and if we know that it is not a driveway going in. Mike and Beth agreed that if is just landscaping and nothing more, we don’t govern that, and to make sure it doesn’t affect anybody else.
Trick or Treat Hours –Motion by Amanda/Todd to have trick or treat on October 27, 2019 from 4:00 pm to 6:00 pm. Motion carried. (Marty came in 6:36pm.)
Garbage/Recycling Rate Increase -Garbage and recycling cost are going up all over. We will continue with the contract with the City of Watertown.
(Marty took over as chairman of the meeting)
GEC Building Inspection Fee Adjustment & Agreement Update –Motion by Beth/Mike to approve the GEC Building Inspector Free Adjustment and Agreement. Motion carried.
Brush Pick up -The Board had some question regarding requirements, we will table this until the next meeting.
Upgrade to Windows 10 –Microsoft will no longer update or support Windows 7. We will need to update to Windows 10. Connie checked with Computer Specialist and they recommended a new computer, ballpark cost would be about $1200.00. The Board would like more information on what they will all recommend replacing, we will table till next meeting.
Electrical Box –The wires coming from the box were on the building because the pole cracked, we had to have United Electric come and pull the wires off the building. The Board agreed this will need to be moved to the top of the list as this is a safety concern. Eric will be sending a quote if we need to call a special meeting to get this taken care of once we get the quote, we will do that.
Correspondence - Lease Advisors- we currently have a lease till 2024 or 2025.
Population estimate, The Preliminary estimate for the Village of Clyman is 413.
Fire inspector resignation this will be brought up at the Joint meeting October 8, 2019
Ordinance Officer Report -There were no comments on the reports. Connie gave an update on getting the ORI number and getting access to the TIME System. There would be $100.00 flat fee per month for access to the system. Kelly has some other options she is going to checking out.
Fire Department Reports-No questions on the report
Personnel Hours Report – Mike questioned Steve putting in 10 & 11 hours some days, but it is not overtime and he didn’t work the following day then.
Delinquent utility accounts report –no questions on report
Invoices for Payments – Motion by Beth/Amanda to pay the bills. Motion carried.
Budget report –Beth questioned what department 9000 & 9010 on the General Fund was. Connie advised that is the principle and interest on the General Needs Loan. Beth also questioned what Department 8525 and 8340 were on the Water Fund. Connie will need to look those up and get back to them at the next meeting.
Next meeting –Regular monthly Board Meeting will be October 28, 2019 at 6:00pm
Town and Village Joint Fire Dept Meeting will be October 8, at 6:30 pm.
Preliminary Budget Meeting will be October 14, 2019 at 6:00 pm.
Convene into Closed Session – Marty entertained a motion to convene into closed session pursuant to Wis. Stats. Sec. 19.85(1)(c) for the purpose of preliminary consideration of specific personnel problems which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person involved in such problems or investigation. Motion by Beth/Mike to convene into closed session. Roll Call vote: Todd aye, Amanda aye, Mike aye, Beth aye, Marty aye. (Time7:33 pm)
Convened into closed session for Discussion.
Motion by Mike and seconded by Todd to reconvene into open session. Roll call vote was taken Todd- yes, Mike-Yes, Beth – Yes and the Motion carried.
Announcement was made that we are now in Open Session.
Adjournment –A motion by Todd/Mike to adjourn. Motion carried. Meeting adjourned at 8:30 PM.
Village of Clyman