Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
Director of Public Works
Village of Clyman
Public Hearing on Proposed 2020 Budget &
Regular Monthly Board Meeting
Thursday November 21, 2019 – 6:00PM
Call to Order/Attendance- The Public Hearing on the Proposed 2020 Budget and Regular Monthly Board Meeting was called to order by Trustee Beth Baehmann with Trustees Amanda Swanson, Toddy Grady, and Mike Zweig, present. President Marty Pint was excused. Also, in attendance, Robert Quest, and Lukasz Lyzwa.
Pledge of Allegiance was said.
Public Comment on 2020 Proposed Budget- Called three times for Public Comment on the 2020 Proposed Budget. There being none, public comment was closed.
Discussion and possible action on proposed 2020 budget and resolutions-Some changes were made to the proposed budget. The line item for Hydrant rental $66,751.00 under expense was accidentally deleted on the proposed budget. It was suggested by the accountants that under Income Other Funding Services we do a transfer in from utility and we forgive the $64,000.00 from the Village to the Utility. Because the two figures don’t match, we would not have to forgive the total amount we would need to forgive $47,268.00 of it. We have forgiven this hydrant rental before. We had some updates to the local levy and debt service as well. A motion by Amanda/Mike to approve the proposed 2020 budget with the changes. Motion carried.
Resolution #2019-005 – This is the resolution for the local tax levy. A motion by Amanda/Todd to approve Resolution #2019-005 2020 Local Tax Levy. Motion carried.
Request to speak Robert Quest – Mr. Quest asked if there was anything that could be done with his utility bill. He found he had an outside hose running and didn’t realize it, so the sewer portion of his bill was high. Beth said it has been the Boards position in the past to forgive ½ of the sewer portion of the bill since it is not going in the sewer. A motion was made by Amanda/ Mike to forgive ½ of the sewer portion of the bill for Mr. Quest. Motion carried.
Citizen Comment – Lukasz Lyzwa from GEC Engineering Company talked about the pay request that came in for the street project. Both pay requests came in under budget. Pay request #1 addresses section from Territorial Rd to Circle View Court in the amount of $30,850.00. Pay request #2 is from Circle View Court to the Village limits and is in the amount of $36,547.00. Originally, we were predicting the total project cost to be a little over $70,000.00 and we came in at $67,397.00.
Approve of Minutes for October 28, 2019- Beth pointed out a spelling error under the Ordinance officer report Kelly’s name is spelled wrong. A motion by Amanda/Todd to approve October 28, 2019 minutes with the spelling correction. Motion carried.
Approve of Minutes for October 29, 2019 - A motion was made by Todd/Mike to approve the October 29, 2019 minutes as presented. Motion carried.
Request to Speak Kyle Krueger Playground project- Beth presented for Kyle. Kyle is coach of the Clyman Canners and he found that there was a grant available from the Greater Watertown Area Health Foundation. They will give you up to $10,000.00, but you would have to come up with twice that amount. For the Ten thousand dollars a Thirty-thousand-dollar investment. Kyle put a letter together for the Board that explains everything. Beth said Kyle has taken the bull by the horns and is doing all the legwork. The only thing he is asking of the Village is the Ok to go ahead with the project, and he may need to use some of the Village equipment and/or manpower to get the installation done. He will get approval from the Village on everything throughout the project. A motion was made by Amanda/Todd to let Kyle proceed with the playground project with Board approval when he gets more information and the project starts progressing. Motion Carried.
Ordinance Officer Report- Still working on removing the vehicles on Main St that have no plates, Tim has been working on this as well.
Ordinance 2019-004 to amend section 34-3 Election Officials- Connie reported that we have two shifts of election workers and it needs to be in our ordinance stating the two shifts. We need to amend our current ordinance to reflect the two shifts. A motion by Amanda/Mike to accept Ordnance 2019-004. To amend section 34-3 Election Officials. Motion carried.
Ordinance 2019-005 establishing criteria for water softeners- Tim had provided a printout for the Board with information on this. Lukasz advised that the Village-Utilities needs to show an effort that it is doing something to reduce the chlorides into the wastewater. A motion by Amanda/Todd to accept Ordinance number 2019-005 establishing criteria for water softeners. Motion Carried.
Fire Department/EMS Report – Amanda was concerned that the Bake sale money wasn’t showing up on the report she will check into this.
Delinquent Utility Accounts- Connie said at least 9 of the accounts have paid in full since the list was printed. And the accounts that needed to go to the tax roll have been submitted to the tax roll.
Correspondence – Thank you to Lukasz for submitting the grant applications on behalf of the Village.
Personnel Matters- Amanda asked about the 3 hours for the lawn mowing at 760 Collins if that went on the taxes Connie advised that the bill was sent directly to the title company for payment, it is a flat fee of $75.00 and has already been paid.
Review of Budget Reports- No questions on the report.
Bills and Invoices for Payment- A motion by Amanda/ Todd to pay all invoices including Pay request # 1 and #2 for 2019 LRIP street project. Motion Carried.
Next Meeting Date- Next meeting will be December 16, 2019 at 6:00pm.
Adjournment- Motion by Amanda/Mike to adjourn. Motion Carried. Meeting adjourned at 6:40 pm.