Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
Director of Public Works
Village of Clyman
Regular Board Meeting
July 22, 2019
Call to Order/Attendance -The regular monthly Board meeting was called to order at 6:00 PM by President Marty Pint, with Trustees Beth Baehmann, Todd Grady, Amanda Swanson, Mike Zwieg present. Also, in attendance was Utility Superintendent Tim Dornfeld, Laurel Finger, Tia & Doyle Buzzell and Roger Dunham.
Pledge of Allegiance was said.
Approve Minutes- The minutes of the previous meeting had been provided to the Board members. Mike pointed out he was not at the June 24thmeeting. Motion by Amanda/Beth to approve the minutes with the correction of removing Mike Zweig’s name from the attendance list. Motion carried.
The minutes for the Special Board meeting held on June 13, 2019 was also provided to the Board for approval. A motion by Beth/Todd to approve the June 13, 2019 minutes as printed. Motion carried.
Citizen Comment –Laurel said that the community get together will take place August 10, 2019 from 11am – 2 pm at the park. She also commented about properties with thistles that are 6ft tall. And that the vehicle by the old bank with no tires could be a safety hazard.
Conditional Use Permit- Tia and Doyle Buzzell would like to apply for a Conditional Use Permit for the property at 912 Main St. They would like to make it living quarters with a garage, the property is currently zoned commercial. Beth pointed out that the Village has received complaints regarding the way the outside of the building looks and asked if that could be cleaned up right away. Beth asked who the property owner is. The property owner is Roger Dunham and he said he was fine with turning it into a residence. Beth advised this will need to go through the Plan Commission, Marty agreed. The process would start once the Conditional Use Permit application is turned into the Clerk’s office, Connie will start working on setting up a meeting date for the Plan Commission.
Ordinance Officer Report –the report was previously provided to the Board members, there were no questions on the report.
Fire Department reports –The reports were previously provided to the Board members, there were no questions on the report
Park and Shop crack filling –The parking lot at the Park and at Tim’s shop need crack filling. The park should be done right away the shop could wait anther year if necessary. A motion by Beth/Todd to go ahead and have the crack filling done to the park and the shop not to exceed a total bid of $3,500.00. Motion carried.
Tim also advised that something will need to be done with the electrical box by the dumpsters in the park, we should look at that and put some money in the budget to fix it next year.
Personnel hours –No questions on the report
Delinquent Utility Accounts –Connie advised payments are coming in, people are trying to get caught up.
Invoices for Payment –Motion by Beth/Amanda to pay the invoices. Motion carried.
Budget Report - Beth asked where we were at with getting a line credit. Connie advised we were waiting for the completion of the 2017 audit, now that it is done, I can send the information to the bank and get the paperwork done to get the line of credit. Furnace Quotes –We will table this until next meeting, there were questions on some of the quotes, Amanda will follow up with calling the companies to get more information.
CDBG Housing-Connie spoke with Kari Justmann about the CDBG letter and she suggested we leave it as is right now and look at it again in 6 months and see if there is any activity with the account.
Yearly Audit – The Audit was for 2017, everything went well there were a few minor discrepancies, but they were all things that will correct themselves in 2018.
Next Meeting –August 26, 2019 at 6:00 PM.
Motion by Beth/Amanda to adjourn. Motion carried.
Meeting adjourned at 8:06 PM.
Village of Clyman