Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
REGULAR MONTHLY BOARD MEETING
June 25, 2018 – 6:00 PM
The regular monthly meeting was called to order by Trustee Marty Pint at 6:00PM with Trustees Beth Baehmann, Jackie Tollefson, and Amanda Swanson present. Also present was Utility Superintendent Tim Dornfeld. Also a number of citizens were in attendance.
The Pledge of Allegiance was said.
Presiding officer - Motion by Beth/Jackie to have Marty Pint be the presiding officer for the June 25, 2018 regular monthly Board Meeting. Motion carried.
Liquor & tobacco Licenses –Motion by Jackie/Amanda to approve the Liquor License for the Clyman Lions Club. Motion carried.
Motion by Beth/Jackie to approve both the Liquor & Tobacco license for Mercer T’s Bar & Grill. Motion carried.
Motion by Beth/Jackie to approve both the Liquor & Tobacco licenses for The Hardware Store. Motion carried.
Operators Licenses –Motion by Beth/Jackie to approve all Operators licenses as presented. Motion carried.
Ordinance Officer Report - Ordinance Officer’s report was previously provided to the board no questions on the report. Attorney Koepsell reported that she has been in contact with officer Cotter to discuss her ability to enforce tickets. Because we have no municipal court there is no enforcement mechanism in place for us. Attorney Koepsell advised that she had a discussion with the Attorney for the City of Fox Lake and they would be willing to do the prosecution of the tickets but there is no mechanism to allow payment to the City of Fox Lake. We would need to look at the ability to increase the tickets to cover the cost and work out some sort of nominal payment. Motion by Amanda/Beth to have Attorney Koepsell work with the City of Fox Lake to come up with an agreement on what our reimbursement would be to the City of Fox Lake for using them as our municipal court. And we would need to increase our tickets to help cover the cost. Motion carried.
Demerit Point System -Attorney Koepsell advised that she has reviewed the town of Lebanon and the City of Beaver Dam along with a couple of other municipality’s demerit point systems. Having a demerit point system in place would formalize and clean up the process of deciding whether to revoke suspend or non-renew. The town of Lebanon’s demerit system was very clear, the board would need to look at it and decide what points they want to assess, for which types of violations. You can enact anything you want as long as it doesn’t conflict with State Laws and it is not discriminatory. The current process under state law for revocation or suspension of licenses says that somebody has to file a sworn complaint with the clerk that means notarized signed and dated. Once that’s been done then the board has to give a notice to the operator saying we have a sworn complaint and we will have to have a hearing on the issue to see if there is any merit to the complaint and if there is what action we are going to take. Attorney Koepsell advised that the demerit point system is a good idea it certainly cleans things up. The purpose for the demerit system is to punish where there are habitual issues, where there are calls and complaints over and over again.
Amanda asked if the sheriff’s dept would give us a complaint or report would that counts towards that or would the complaint have to be from somebody else. The complaint could come from any resident from Clyman or any law enforcement officer. Attorney Koepsell also advised that renewing of liquor license has to be done by June 30thevery year and if you are not going to renew a license you need to give notice well in advance of June 30thto the license holder in writing listing the reasons you are not going to renew. With a demerit system in place it is very easy to point out that the system is here the evidence is here now you can see why we are not going to renew you. The demerit system does not interfere with the settlement agreement. The settlement agreement of 2004 talks about nude dancing and how we are going to handle nude dancing. When we have a nude dancing violation the settlement agreement would govern. Attorney Koepsell advised there were a few things in the Lebanon demerit system that were a little vague so she would recommend a few minor changes to that for Clyman. The Board asked Attorney Koepsell to prepare a draft for a demerit system for Clyman by our next meeting.
Citizen Comment– Gene Schmidt, Wayne Vauter, Carol Vauter, Dave Barber, Scott Klemens, Peter Von Rueden, Harvey Zeman, Richard Lowe, Connie Kreitzman, Amanda Swanson, all spoke on the topic of issuing liquor license.
Jim Ketchem spoke and said that he was a candidate for Dodge county sheriff, he’s a 22 year veteran of the Sheriff’s office wanted to come tonight in the event anyone wanted to speak to him after the meeting.
Kathy Vergenz spoke and asked if the burn ordinance had been changed. Because someone was burning three nights ago, it was a huge fire. Board advised that nothing has been changed.
Minutes- Minutes from the previous meeting had been provided to the Board members. Motion byBeth/Jackie to approve the minutes as presented. Motion carried.
Fire Department Report-The fire department is in the process of submitting a grant to the DNR for wild land fire gear. The monthly reports were presented to the Board for review. The Board had no questions
There is no guarantee that it won’t happen with a new truck if it would happen again Tim needs to make sure he takes the truck back to them at least 3 times for the same issue within the first year and make sure you keep all the paperwork and have a record of it and then we would go through the same steps we did with this truck.
Correspondence - There wasn’t any correspondence this month
Personnel - Amanda asked about the ball diamond and getting that mowed does that go under Village time or ball diamond time. The ball diamond gets taken care of by the Lions Club they donate that.
Payment of Bills and unpaid invoices- Motion by Beth/Jackie to pay the bills. Motion carried
Delinquent utility account- the list is getting shorter, payments are being made some not the full amount but they are paying something on it.
Board Vacancy- Motion by Jackie/Amanda to appoint Marty as president. Motion carried. We will table the trustee position until the next meeting.
Audit -We have to have a yearly audit which was originally for the USDA Loan they no longer require an audit, but we have an ordinance that says we need to have an audit every year. There are different options for audit purposes it would not have to be a full audit. If the Board would decide they don’t want to have a full audit, the ordinance would need to be changed. Will put on next month’s agenda to decide which way the board wants to go with the audits.
Next Meeting –July 23, 2018 6:00 pm
Tim wanted to thank Beth and Connie for the work on the truck and thank the board for being supportive of replacing the truck. Connie and Beth thanked Tim for all he did with the truck as well.
Motion by Beth/Amanda to adjourn. Motion carried.
Meeting adjourned at 7:45pm
Village of Clyman Clerk/Treasurer