Clerk/Treasurer

Connie Kreitzman
Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
920-696-3444
conniek@voclyman.com

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Village Board Meetinf
Jul 23, 2018

VILLAGE OF CLYMAN

REGULAR MONTHLY BOARD MEETING

July 23, 2018 – 6:00 PM

 

The regular monthly Board meeting was called to order by President Marty Pint at 6:00PM with Trustees Beth Baehmann, and Amanda Swanson present.  Also present was Utility Superintendent Tim Dornfeld, Laurel Finger, Tim Swanson and Craig Warmbold.

The Pledge of Allegiance was said.

The meeting agenda was posted at the Post Office, website and the Clyman Village Hall.

Ordinance Officer Report -   Ordinance Officer’s report was previously provided to the board no questions on the report.

Demerit Point System -   We will table this until next month.

Citizen Comment– Laurel asked about the park committee and if anything was going to get done down at the park.   Beth advised that we need to look and see where we are at with the budget.

Minutes- Minutes from the previous meeting had been provided to the Board members.  Motion byBeth/Amanda to approve the minutes as presented.  Motion carried.

Fire Department Report- We did not have a fire department report this month.   Amanda said it has been a busy last couple months and she would like to thank the fire department for everything they have been doing.

Superintendent comments:

  1. Marshes Tree.  Nothing new to report.  The tree is still up and there haven’t been any problems recently.
  2. Slurry/ seal coat- Slurry/seal coat is complete on Church St.  
  3. Village truck.  We are waiting for Andy Grinwald to let us know what our next steps are.
  4. Focus on Energy Tim had a meeting with an engineer from McMahon & Associates they go around to waste water treatment plants and look at ways to save energy. We are doing what we can when it comes to saving energy there isn’t a whole lot more than we can do for saving energy.
  5. Beth asked who is on the emergency call list.  Tim advised that it first goes to Tim then to his house then Beth and then Marty.

ATV Ordinance- This is the amendment to ordinance §400.5 Routes,  to extend the ATV route, approved at the March 6, 2018 meeting.  Amanda asked about Territorial road if that needs to be added to the ordinance as well.  Connie will check on this and bring back to the next meeting.

Audit – Beth advised that the ordinance states that we have to do an audit this year.  She said after  speaking with the accountant and auditor that  down the road  we should put some verbiage in there that gives us an out if we don’t want to have one every year.   We had to do the audit every year because of the USDA loan, and it is not required by them any longer.  We could do a formal audit once every three years and then we could do a smaller abridged version of an audit on an annual basis which is a lot less money and still catch what they need to.  The Board will review the ordinance and discuss at next meeting.

Board Vacancy- Motion by Amanda/Beth to put a notice up for the Board Trustee vacancy, we are accepting letters of application until August 22, 2018.  Motion carried.

Delinquent utility account- The list is getting shorter, payments are being made some not the full amount but they are paying something on it. Connie will be making phone calls to delinquent accounts holders.

Personnel - Report was previously provided to the board, there were no questions on the report.

Correspondence -  Beth wanted to bring up a letter  by  Scott Fitzgerald dated July 2ndwanted to make mention of it that he is trying to get some changes on the state level so we have more power in dealing with some of things we have been dealing with as of late.  Make sure this is posted on our bulletin board and in the post office.

Payment of Bills and unpaid invoices- Motion by Beth/Amanda to pay the bills. Motion carried

Next Meeting –August 27, 2018 6:00 pm

Motion by Beth/Amanda to adjourn.  Motion carried

Meeting adjourned at 7:45pm

                                                                                                                                Connie Kreitzman

                                                                                                                                Village of Clyman Clerk/Treasurer



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