Kris Kohlhoff, CMC
Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
REGULAR MONTHLY BOARD MEETING
May 22, 2017 – 6:00 PM
The regular board meeting was called to order at 6:00 PM by Village President Mike Siegel with Trustees Marty Pint, Amanda Swanson, and Jackie Tollefson present. Also present were Utility Superintendent Tim Dornfeld, citizens Steve LaChance, Dan and Laurel Finger, Beth Baehmann and Mike Nehls.
The Pledge of Allegiance was said.
Minutes – The minutes had previously been provided to the Board. Motion by Marty/Jackie to approve the minutes as presented. Motion carried.
Vacated Trustee Position– Mike said that he received a letter of interest from Beth Baehmann to fill his vacated trustee position on the Board through April, 2018. Kris advised that there were no other letters of interest. Motion by Jackie/Marty to appoint Beth to the Board to fill the vacated trustee position of Mike Siegel. Motion carried. Beth was immediately sworn in and took her seat at the table.
Fire Department– The Fire Department Financial and Budget reports were presented to the Board. Marty had questions regarding the cost of the Frontier phone bill. Kris explained that this includes phone and internet. Motion by Marty/Amanda to approve the Fire Department reports. Motion carried.
Park Committee– Amanda, Dan and Laurel have talked about it but Dan would like to see if another person would like to be on the Committee as he feels that it could be a conflict of interest. Amanda said that she also heard from someone named Mike but she has not heard back from him. Mike Siegel would like them to get together and see what they would like to do. Dan would like this tabled until next month.
Ordinance Officer Report– Mike introduced Kelly Cotter to the Board. This is her first month so she is learning the ordinances. She advised she has taken 4 ordinance violations. She said she has not had any problems with anyone and everyone has been nice.
Delinquent Utility Accounts– The Board reviewed the account list.
Superintendent Comments– Parking Lots– Tim said we have 3 parking lots. Two of the lots are joint with the Town and Village. Tim has brought up to the Town about the need to fix these lots. Tim has contacted 3 Engineering Firms – One did not return his call, Tim thinks it is because of health issues. Because of the cost of this project, it appears that this has to get written up, published and put into a bidding process. General Engineering Corporation (GEC) was the cheapest engineering firm. Tim said he has two bids from last year but the bids have different depths of the blacktop. Tim asked if the Board wanted to go with GEC . Motion by Beth/Marty to go with GEC for specs for the parking lots. Motion carried. Tim will meet with GEC to get the process going.
Truck– Tim has been trying to get in touch with the sales person at Ewald in Hartford, but she has not called him back. The truck now has a recall on it. Tim explained the problem with the plow on the truck and how GMC fixed it on their trucks, however Ford does not yet have a fix. Marty was not here last month and was brought up to speed on the problems with the truck. Mike said that Tim should have bought the truck. We have had several issues with this truck. We are waiting for the dealership to make this right. Mike said he is not confident in this vehicle and they need to make this right. We will put this on the agenda next month.
Meeting Changes– Mike advised that the accountant said that we could meet every other month since we are a small community. We would have half the normal regular meetings . There are some times that we would need to meet every month. Motion by Beth/Marty to have meetings every other month when possible. Motion carried.
Citizen Comment– Dan asked if Kelly’s phone number was posted at the Post Office and was advised that yes, it is posted. Mike Nehls addressed the Board and asked about putting a flag up by the concession stand. He was advised to talk to Steve Lehmann or Tim Fitzsimmons about putting it up. He advised the Board as to the problems with Christine Lobotzke with going to the post office at the same time and with blowing grass into the street. Mike Siegel advised Mike Nehls that his 3 minutes were up and that the Board was going to go into closed session. Kelly took Mike outside to talk with him further.
Closed Session - Motion by Beth/Jackie to go into closed session pursuant to Sec. 19.85 (c) to discuss compensation on the Clerk/Treasurer’s benefits, retirement and replacement procedures. A roll call vote was taken with all Board members voting yes. Tim asked if he could be included and Mike asked that he not be included. Motion carried.
The Board convened into Closed Session.
Motion by Beth/Amanda to reconvene into open session. A roll call vote was taken and all Board members voted yes. Motion carried.
The meeting re-convened into open session.
Motion by Beth/Marty to pay Kris out for her sick and vacation pay in one lump sum upon her retirement. Motion carried.
Approve Payment of Bills - Motion by Beth/Jackie to approve the invoices and pay the bills as presented. Motion carried.
Next Meeting Date– Board of Review is scheduled for June 5 at 5:00. The next regular board meeting will be held on June 26 at 6:00 PM. The next meeting after that will be August 28.
Motion by Beth/Amanda to adjourn. Motion carried. Meeting adjourned at 7:29 PM.