Kris Kohlhoff, CMC
Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
REGULAR MONTHLY BOARD MEETING
FEBRUARY 27, 2017 – 6:00 PM
The regular monthly meeting was called to order at 6:00 PM by Village President Beth Baehmann with Village Trustees Marty Pint, Kathy Vergenz, Mike Siegel and Amanda Swanson present. Also present were Utility Superintendent Tim Dornfeld, Fire Chief Eric Howlett, Jake Siegel, Tim Swanson, Jackie Hartman Tollefson, and Laurel Finger.
The Pledge of Allegiance was said.
Minutes– Motion by Marty/Kathy to approve the minutes as presented. Motion carried.
Fire Department– Chief Eric Howlett advised that he has gotten prices for the generator the Department would like to purchase. He said he talked with the town board and they are also checking on a price. Eric said he also checked with the State and 2% monies can be used to cover the cost of this. Eric said that the pros of the least expensive are the cost but cons are someone would have to set it up and it would be left unattended. The more expensive one would be able to be started up immediately and left to run. Mike asked how much of the 2% monies they could use. Eric said the reason they could use 2% monies is because it is safety equipment. Mike said he would prefer to have one that started itself without anyone having to man it. Kathy said that she always likes to see 2 quotes when something is being presented. Motion by Mike/Kathy that they continue to look into the self-start option over the one that needs staffing. Motion carried.
Eric advised that Kris checked into getting some better interest rates on the monies currently in the savings accounts. Eric said they are thinking about putting $50,000 into a better paying interest account. He will look further into this.
MABAS Agreement – Eric advised that this resolution needs to be updated on a county wide basis. Motion by Kathy/Mike to approve Resolution No. 2017-002, Approve Mutual Aid Box Alarm System (MABAS). Motion carried.
Operator’s Licenses– Mike addressed the Board concerning approving an operator’s license for Jake Siegel. Mike stepped away from the Board table to talk to the rest of the Board. He introduced Jake, which is his son. He advised the Board that he has always tried to be as supportive of the community as possible. Mike advised that he is not going to jeopardize his business by having someone do wrong in his business. He advised that the final disposition of Jake’s pending criminal case has no bearing on whether to grant Jake his operator’s license. Mike would not want to do anything to put his business in harm’s way. He hopes that the Board gives Jake a chance. Mike said he would show everyone a professional courtesy. Mike’s recommendation would be to put Jake on a probationary license. Mike also said that at the last meeting, Dan Finger expressed some concern about what the guidelines were with the previous owner and to address that issue, Mike had a copy of the agreement between the Village and the previous owner which he gave copies to the Board.
Amanda said that she did some research and the communities she checked with said that if there is a felony conviction, they do not issue an operator’s license at all. Amanda also advised that West Bend and Slinger only issue new operator’s licenses on a probationary basis with a review at 6 months.
Beth advised that she also did some research and informed the Board of the qualifications for granting an operator’s license. Beth advised that she also called the Village of Clyman Attorney and was advised by him that a case that is pending in the Courts cannot be considered in any way, shape, or form in whether or not to grant an operator’s license. After Beth informed him of the situation, he said that in his eyes the Village does not have grounds that substantially relate to the denial of the license. He advised that to deny or table this again would not be in the best interest of the Village. Beth also spoke with a court commissioner of Waukesha County who also reiterated all of this.
An operator’s license application was also presented for Tammy Zastrow, who has no record on C-CAP.
Motion by Marty/Amanda that both licenses be granted with a 6 month probationary period and it will be up to the Board to check them in 6 months. Motion carried.
Delinquent Utility Accounts– The Board reviewed the delinquent accounts. Nothing was noted.
Property, Liability and Worker’s Comp Insurance Premium– Kris presented the Board with the new premium quote from G-2 Insurance. The premium increased $2,644 over last year due to the new vehicle purchased, worker’s comp rate change and claims activity.
Well No. 4 Generator – This matter was tabled for another month.
Pump House Heater – Tim presented two quotes – one from J. H. Lamb, LLC, of Watertown for $2,736 and also one from them for $3,124 and one from United Electric for $2,290 for a 480 volt gas heater and one for $1,990 for a 10 KVA transformer and 5000 watt heater which Tim is recommending. Tim said the heater went out again this past weekend. Mike asked if Tim knew why there was such a difference in the prices. Mike wants to make sure we are comparing equal quotes. Discussion held on the quotes. Tim will try to clarify the bids and bring back to the Board next month.
Tim advised that the new pickup truck is having electrical issues which Tim was advised is happening with Fords. Tim said that when he is plowing, the dash lights and radio will go out for 2-3 seconds. Tim said that he took it in, it worked for 2 days and then it happened again. He is taking it in again to have it checked. Ford has sent out a notice on this problem, but not a recall.
Citizen Comment– None
Correspondence - Marty asked if we needed to post the letter from the State Department of Revenue regarding the various vehicles that may be around the area doing assessments. We won’t post the letter but if residents call regarding a suspicious vehicle, we will advise them of the assessment going on.
Beth asked about the influent requirements being eliminated in the new WPDES Permit. Tim advised that this was not cause for concern.
Beth thanked the Lions Club for their donation of $1,500 to the Village.
Personnel– Beth asked about the Board Member that called Tim in on overtime to put sand down by the Fire Department. Amanda advised that she was the one that called as she was asked by two fire department members about having sand put down and she didn’t want someone to fall and get hurt. Beth said that in the future, she herself would be available to come down to the fire department and put sand down instead of paying someone overtime to do it. It was felt that Tim could put a bucket of sand/salt down by the fire station and the fire department members can take care of putting it down on their own. The fire department would prefer straight salt.
Invoices – Marty expressed that he would like to thank Kris for finding the Sikich firm and saving the Village a lot of money in regard to the audits versus previously using Baker Tilly. Mike concurred with him and Beth wanted it known that if any community calls regarding us changing to Sikich, we should pay it forward and let them know how much better and cheaper Sikich is.
Motion by Marty/Kathy to approve the invoices and paid bills as presented. Motion carried.
The next meeting date will be March 24. Kathy advised that she will be gone but did not want the meeting date changed.
Motion by Kathy/Marty to adjourn. Motion carried. Meeting adjourned at 6:45 PM.
Village of Clyman Clerk/Treasurer