Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
REGULAR MONTHLY BOARD MEETING
November 30, 2015 AT 6:00 PM
The regular monthly meeting was called to order at 6:00 PM by Village President Beth Baehmann with Trustees Marty Pint, Ed Wolff, Kathy Vergenz and Mike Siegel present. Also present were Utility Superintendent Tim Dornfeld, Amanda and Tim Swanson, Gary Baehmann, and Dan and Laurel Finger.
The Pledge of Allegiance was said.
Public Comments on Budget – Laurel wanted to know about posting items in the Post Office from the newspapers which is no longer being done to recognize people around the village. She doesn’t see some of the things done at the park that should be such as the volleyball nets being up or basketball nets being up. She said we want the kids to behave themselves, have activities, but things are not done to give them activities. The volleyball net has not been put up for the last three years. Dan brought home two basketball hoops which have not been put up. If we have something that will occupy the kids, they will stay out of trouble. Ed noted that these things will not affect the budget, they just need to be done. Amanda asked if we were going to go with Watertown Humane Society but Kris said she is still waiting for a quote from Watertown. Beth asked about the tax resolutions. Kris had them prepared. Beth read Resolution No. 2015-002, 2016 Local Tax Levy. Motion by Marty/Mike to approve the Resolution. Motion carried.
Beth read Resolution No. 2015-003, 2016 Salary Schedule.
Dan Finger asked if Ed could sit on the Board since he was no longer living in the Village. He was advised that Ed had not changed his mailing address as of yet since he just moved.
Motion by Mike/Marty to accept Resolution No. 2015-003, 2016 Salary Schedule. Motion carried. Ed abstained from voting. Kathy opposed. Motion carried.
Motion by Marty/Mike to accept the 2016 budget as written. Motion carried. Ed abstained.
Utility Budget – Kris said that the USDA requires this budget, which is prepared by the auditors. Mike said we should check if we could make additional monies on the principal payment. Mike does not feel that since we have a positive cash flow, we should not have to have the 3% water rate increase this year. Ed pointed out that we are losing money on the water portion but the sewer has a positive cash flow. Kris will check with USDA if we can make additional payments. Motion by Mike/Marty to accept the 2016 utility budget as prepared by the auditors. Motion carried.
Minutes – Motion by Mike/Kathy to approve the minutes as presented. Motion carried.
Fire Department – Eric was not at the meeting so Beth asked if anyone had any questions regarding the Fire Department bills. There being none, the bills were accepted to be paid.
Kris asked that Appraisal and Humane Society items be tabled until she gets further information. The Board agreed to table these matters.
3% Water Rate Increase – This will be tabled until Kris can talk with the auditors on this.
Caucus – Kris advised that due to a change in the law the date for the Caucus needs to be between January 2 and January 21. Beth mentioned if we moved the January meeting date to January 18, we would be in compliance with the dates and would not have to pay for an extra meeting. The Board agreed to move the January meeting date.
Election Workers – Beth read Resolution No. 2015-004 naming the election officials for the years 2016-2017. Motion by Marty/Kathy to approve. Motion carried.
Plan Commission/Zoning Board of Appeals – Kris will check with the attorney as to whether we can combine these two Committees. The Board was advised that the property in question with the Plan Commission is now up for sale. Kris will check to see if the site plan has been completed and in compliance, and whether it can attach on the title somehow.
Superintendent Comments – Tim advised that he had some issues with the Village trucks but they are now fixed.
Citizen Comment – Amanda Swanson said that she has not seen any trucks parked on Main Street since Tim was seen measuring the trucks. Kathy advised that she talked to the owners a while ago and we have not had any issues since then. Discussion held on width of trucks.
Kris advised that she had received a complaint about the woodchucks by Center Street. Tim said that he can offer them the live traps to use. Kris advised the board about Santa, the Fire Association Xmas party and the auditor dates.
Correspondence – Beth mentioned the thank you notes from the Eunice Lehmann family and Bill Cummins family.
Personnel – Ed read a resignation letter effective today due to his moving outside the village.
Beth thanked Ed for his service. Beth said we should post a notice looking for letters of interest.
Kathy advised that she can’t be at the Dec. 28thmeeting. Beth asked about moving it to December 21, everyone was in agreement. Letters of interest should be due by December 16 at 5:00 PM.
Kathy asked why Kris had an hour of overtime during the last week. Kris explained that she was at a class which the County Treasurer, Patti Hilker, scheduled to learn about the new tax program required for all municipalities. The class started at 3:00 and went until 6:00, when it was scheduled to only go until 5:00 PM.
Paid Bills and Invoices – Motion by Mike/Marty to approve payment of the bills and invoices. Motion carried.
Next Meeting Dates – The next regular monthly meeting date is December 21, at 6:00 PM and the January meeting and Caucus will be held January 18 at 6:00 PM.
Motion by Marty/Mike to adjourn. Motion carried. Meeting adjourned at 7:03 PM.
Kris Kohlhoff, Clerk/Treasurer
COPIES OF THE RESOLUTIONS MENTIONED ARE AVAILABLE FOR VIEWING AT THE VILLAGE HALL.