Connie Kreitzman
Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016

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Selected Village Meeting Minutes
Jul 20, 2015

July 20, 2015 – 6:00 PM

The meeting was called to order at 6:00 by Village President Beth Baehmann with board members Marty Pint, Ed Wolff, Kathy Vergenz and Mike Siegel present.  Also present was Gary Baehmann, Gordon Keach, Laurel Finger and Harvey Zeman.  

The Pledge of Allegiance was said. 

Minutes – Minutes from the previous meeting had been provided to the Board Members.  Motion by Marty/Mike to approve the minutes as presented.  Motion carried. 

Plan Commission Appointments –Kris advised that Jackie Hartman Tollefson, Joe Roberts, Barb Klingbeil and Laurel Finger advised they were still interested in serving on the Commission.  Milton Kuenzi advised that he was no longer interested.  Beth advised that she would like to see a Board member on the Commission, appoint two that have replied and a Board member.  Whatever the Plan Commission advises, it would have to be to be presented to the Board for approval.  They are not called into action that often.  Mike advised that he doesn’t feel that he knows enough about it.  It’s nice to see other people involved with the Community.   Kathy hopes that people will keep their personal feelings out of the voting for members on the commission.  Motion by Marty/Mike to nominate Joe, Barb and Laurel.  Motion carried.  Kris asked about if one doesn’t want to serve then should Jackie be appointed.  Kathy felt that the remaining one could serve as an alternate.  Kris asked for further clarification on that point from Kathy.  Kris asked who would call the Plan Commission meetings.  The Board felt they would call for the meetings and either the clerk or the president would set up the meeting, notify them and the building inspector.

Fire Department Report  – Fire Chief Eric Howlett gave the budget report and asked if there were any questions on the budget.  A request for a picnic license was made for the Fire Department for July 26 through August 2, 2015 to cover the firemen’s tournament.  Motion by Kathy/Ed to approve.  They were also advised that they would need a licensed bartender on the premises at all times for this. Eric did not feel that would be a problem.  Motion carried. 

Fire Tournament – Eric advised that everything is getting set up.  They have taken in over $13,000 on the advertising book and cost to print was about $3,000.  Other aspects of the tournament were discussed such as parking.

Delinquent Utility Accounts – Kris advised that all on the list are making their payments. 

Compliance Maintenance Resolution – This is a resolution that is required to be passed by the DNR.  Beth read the resolution.  Kris advised that based on the report submitted by Tim, we have received good grades and have had no issues.  Motion by Ed/Marty to approve Resolution No. 2015-001.  Motion carried. 

Picnic Tables That Need Painting  – Kathy advised that she talked with Janelle of the 4-H group but Janelle advised that she didn’t think that she could get enough to do it.  Kathy questioned why this wasn’t Tim’s job to do this.  She said it looked like they haven’t been painted in a while.  A couple of the natural wood ones have a silver paint wrote on them.  Discussion held on how to handle treated wood.  Ed suggested painting them all the same color.  We will work on this. Kathy advised that Laurel told her that previously when Laurel was on the Board, members had different jobs.  She and Dan were in charge of the park.  She painted the grills every year and the picnic tables got painted every other year.  The tables currently are not stored.  Beth said they should get stored.  Kathy advised that there are still about 7 or 8 fire hydrants that need to be painted.  Beth said good job to everyone who helped with painting the hydrants. 

Lawn Complaints at 818 Church Street – Kris explained about the issue with the long grass at this property.  Harvey said that now there are limbs and branches in there because of the storm.  There are thistles, burdocks, etc., in the grass that is now over 3 feet.  It will be quite an undertaking now.  Harvey talked to the people that mow it and they have said that they won’t mow it because they don’t get paid enough for that.  The lawn needs to be mowed, clippings removed and brush removal.   The Board felt that we should give them a week from Tuesday, July 18, to get it done.  If it is not done by then, we will hire someone.  For the initial knockdown, we need to get someone in there to do it and then put it on the taxes.  There is about an acre that has not been touched.  Once the initial clean up is done then perhaps Steve can do it.  We will bill them for it with a 4% administrative fee upcharge.  If they don’t continue to mow it, Steve will mow it and we will bill them.  We will also need to treat the thistles.  Motion by Marty/Ed that if the property at 818 Church Street is not mowed by the July 25, 2015, we will hire someone to have it mowed, take care of the grass clippings, brush removal and weed control.  If the lawn company does not complete the job every time, we will continue to mow and charge $75/hour with a billing upcharge of 4% administrative fee.  Motion carried.  

Operator’s License for Lucas Kinert – This is a new license for the Hardware Store.  Mike advised the background for Lucas.  Ed felt it was good Lucas was honest on the application.  Mike said that he came forth with it and has been a good worker.  Mike would like to give him a shot.  Motion by Kathy/Ed to accept his application for an operator’s license.  Motion carried. 

Citizen Comment – Laurel said that they are painting their house and they are power washing the buildings on their property and the power washer ran non-stop all day and she was wondering about having a discount on their sewer bill.  Kris said that the summer sewer credit is on and Laurel said that if it isn’t very high that they will pay it.  The Board said to wait and see what the bill is. 

Correspondence – Matt Jordan submitted an emailregarding a car that has not been moved in front of 900 Church Street.  Kris checked and the car is legally licensed and is not parked on Jordan’s side of the street so the Board felt there isn’t much they can do about it. 

Beth publically recognized the Fire Department and Nick’s Tree Service for their help around the Village on July 13 after the storm.  Beth recognized Tim for knowing the right people to call.  Nick’s Tree Service will be in town this week and again next week.  Residents should put their brush by the curb.  We received many compliments regarding the Fire Department and Nick’s Tree Service.  Marty said that we should check with the Fire Department about their hours.  Pete Von Rueden was also a great help to the community.  Everyone pitched in and helped everyone out. 

Beth acknowledged the USDA letter showing we did not have adequate revenue to fund our accounts, which is not correct. 

Discussion held on the Wellach/Baehmann retaining wall issue.  Kris will contact the building inspector to see what needs to be done.

Kris advised the Board that Seneca was not in production during the recent storm and electrical outage, however, this may have been an issue had they been.  Tim is going to work with them about coming up with an emergency preparedness plan.  Kris also advised that Tim made a call to Columbus offering our services but we did not have the equipment they needed but Columbus appreciated the offer of help.   

Payment of Bills and Unpaid Invoices - Motion by Marty/Mike to approve the bills for payment.  Motion carried. 

Next Meeting Date – The next meeting date will be August 17 at 6:00 due to the Village President and Trustee Mike Siegel being on vacation during the regular meeting week.

Motion by Marty/Mike to adjourn.  Motion carried.  Meeting adjourned at 7:22 PM.

                                                                                                                Respectfully submitted:

                                                                                                                Kris Kohlhoff

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