Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
REGULAR MONTHLY BOARD MEETING
February 23, 2015 – 6:00 PM
The regular monthly meeting was called to order at 6:00 PM by Acting Village President Beth Baehmann with Trustees Marty Pint and Ed Wolff present. Also present were Utility Superintendent Tim Dornfeld, Fire Chief Eric Howlett, Gary Baehmann, Gordon Keach, and G2 Insurance Representative Carol Willick.
The Pledge of Allegiance was said.
Minutes – Minutes from the previous meeting had been provided to Board members. Motion by Ed/Marty to approve the minutes as presented. Motion carried.
Trustee Appointment– The Board decided that since the Spring Election was so close, they would not appoint a new Board member and would wait until the Election.
Fire Department– Chief Eric Howlett went over the reports. Eric advised that they are going to put up a new wire for the tornado warning. At the end of March there will be a meeting with all the municipal officials regarding forming the joint department. Marty said that his brother was involved with forming a joint department and the only drawback is that the department loses its individuality.
Police Department– Beth advised of correspondence from Attorney Wolter regarding dropping the charges against the fowl charge. Beth met with the Sheriff and they went over the procedures that we should be doing. We have contacted the Department of Justice and Training and Standards Bureau. Beth has also contacted the Police Commission to let them know what is going on.
G2 Insurance Renewal– Carol Willick advised that premium prices came in close to last year. She went over the difference between a 3M or 5M limit. Discussion held on whether to include the inland marine on the equipment on the Village policy and take it off the town policy to make for ease of replacement in the event of a claim. The town will be contacted regarding this. It would be $300 more than last year to get full replacement on the fire department equipment. Carol mentioned that they have good loss control videos that the Board may want to take a look at. Question raised on the water tower coverage and pump house control building. Carol said that the blanket policy would protect them. Beth would like Carol to check on the statement of values to make sure they are current. Motion by Marty/Ed to accept the insurance policy from G2 Insurance for Fire Department and Village property. Motion carried.
Delinquent Utility Accounts– According to new state law, landlords need to be notified after 14 days of an account being delinquent and Board wants that carried through with. We will check with Gov Net Pay about being able to use credit cards for utility accounts. Motion by Ed/Marty that all billing be duplicated for landlords of delinquent utility bills for tenants in order to have them notified in a timely manner in regard to Act No. 274. Motion carried.
The Board would like Kris to check to see if Gov Net Pay will come in to address the board.
Sidewalk Bill Write Off– Kris explained to the Board that there is a section by Mercer’s that was fixed when the sidewalks were repaired by Rennhack Construction but shortly after cracked and Rennhacks did not come back to do the repairs even though they were notified. It has now been six years. Motion by Marty/Ed to write this assessment off. Motion carried.
Street Light for Circle View Circle– The total cost would be $3,337.85 plus $1,499.34 for supplemental charges. Tim explained that there are 2 street lights over Highway J. WE energies could swing those lights for free and it would be considered an area light. This matter will be tabled until Tim can talk to the owners. Marty would like Tim to see if we can do the restoration instead of WE Energies doing it. This matter will be tabled until we can get more information.
Superintendent Comments– Tim also checked with WE Energies about getting electrical outlets on the poles for Xmas decorations – they will charge $415 per pole. They are the only ones that can tap into their poles. The total cost would be $3308.
Seneca Water Main Break– Tim advised that Seneca recently had a water main break and that we have paid for the breaks in the past. It is always in the same area. It is past the meter, past the valve shut off, on their property, and their trucks pound over it. When they did the addition, they moved the mains. Tim mentioned about them building a new lift station in the past. We paid a certain amount and now we are free and clear of that. Seneca did not want to be put on the agenda regarding this. Tim also mentioned about a water main valve coming up inside the plant. Tim feels we should take a proactive stance and open discussions with them. We will try to set up a special meeting to meet with them.
We will hold off on the meters in the event we can resolve the former issue.
Tim advised that the 2.2% water loss has been affirmed by Baker Tilly. Tim felt the meters and cross connection inspections played a big part in it. Tim thanked Kris for her help.
Lift station pump issues – A letter was received from L.W. Allen and they will not agree to pay for Tim’s Overtime but did forgive the bill. Tim has not had any problems recently.
Board of Review– Kris explained about the new changes for Board of Review that may be coming down the line.
Citizen Comment– Ed felt that if we have issues with people making accusations against board members or employees, citizen comment should be taken off the agenda. If this continues to happen and derogatory comments are made to members or employees, it will be taken off.
Personnel – Tim would like to thank Joe Roberts, Steve Lehmann and Annie Grillo for their help when he went on vacation. Beth also mentioned about someone she knows that would be more than willing to help out when Tim goes on vacation. Marty also knows someone that would be willing to help. Kris mentioned that she is going on vacation the week of March 7 and that Sandie Rettschlag will be filling in for her.
Kris advised that the panic system has been put in. Beth would still like to see a deadbolt on the door that can be used. Tim will call the lock person to come over to have one installed.
Unpaid bills and Invoices - Motion by Marty/Ed to approve. Motion carried.
Next meeting– The next meeting date will be March 23. Board of Review will be June 1 at 5:30 PM.
Motion by Ed/Marty to adjourn. Motion carried. Meeting adjourned at 8:05.