Connie Kreitzman
Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016

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Selected Village Meeting Minutes
Dec 21, 2015

DECEMBER 21, 2015 – 6:00 PM

The regular monthly meeting was called to order at 6:00 PM by Village President Beth Baehmann with Trustees Marty Pint, Kathy Vergenz and Mike Siegel present.  Also present were Utility Superintendent Tim Dornfeld, Fire Chief Eric Howlett, Amanda Swanson, and Laurel Finger.

The Pledge of Allegiance was said.

Minutes – Tim mentioned that he does not have any basketball hoops to put up as mentioned by Laurel last month.  Laurel said that they have one at their house but the other one was at their son’s house.  Motion by Mike/Marty to approve the minutes as presented.  Motion carried. 

Board Vacancy – Amanda Swanson submitted a letter of interest.  Beth asked for discussion, there being none, Marty/Mike made the motion to appointment Amanda to fill the vacancy on the Board and serve out the term of Ed Wolff (who moved out of the Village) which expires in 2017.  Motion carried. 

Fire Department – Fire Chief Eric Howlett asked if anyone had questions on the budget.  He advised that the ambulance has been taken in and the doors were fixed and the chevrons have been put on.  He advised that for fire inspections, Doug Sackett of Beaver Dam was being paid to do the inspections; however Doug has since retired from the Beaver Dam Fire Department and now needs to check on whether he is covered by insurance to continue to do the inspections.  Eric is waiting to hear back from him.  Eric also checked with Inspection Services of Oconomowoc which would be $40 per inspection, and there are 42 places.  Watertown will do it for $1,500.  The town authorized Eric to get the inspections done.  Eric will decide who the department goes with once he hears back from Doug.  Eric would like to have someone consistent.  Kathy asked why they don’t have someone from the department do it.  Eric said that hasn’t been done for a lot of years because people would know the inspectors.  The town has 18 inspection places and the village has 21 places to inspect. 

Appraisal Contract – Grota Appraisals is still cheaper than Equity Appraisal by $300.  Motion by Mike/Kathy to accept the Grota Appraisal Contract for 2016 for $9,200.  Motion carried. 

Humane Society – Kris advised that she has not received anything in writing from the Watertown Humane Society but was advised that they would take us on for $50/animal if we did not have that many.  This is still cheaper than Dodge County Humane Society.  Motion by Kathy/Marty to go with the Watertown Humane Society.  Motion carried.

Website – Kris explained about updating the Website which would then give residents the ability to download an app making the site more easily accessible.  Mike felt that possibly we should consider putting the money toward something to promote the village.  The board decided to table the matter for now.

Delinquent Utility Bills – The Board reviewed the delinquent bills.  Discussion held on what can be done with the delinquent bills.  If there is still a delinquent amount at the end of the year, the amount will be placed on the tax roll for the residence.  Kris will continue to bring the problem bills to the board. 

3% Water Rate – The Board reviewed a letter received from the PSC concerning our low water rates and how that could affect the viability of the utility.  If we don’t continue to do something, the PSC may force us to do something.  Beth feels that we should do the 3% water rate increase.  Motion by Kathy/Marty that we have a 3% water rate increase for 2016.  Motion carried. 

Superintendent Comments – Utility Superintendent Tim Dornfeld advised that there was some problems with his truck which included the whole front end on the truck.  When he took it over to Lidtke Motors for the alternator, he was advised that a head gasket could be going.  Tim said it has been doing fine though. 

Citizen Comment – Kris stated that the Fire Department would like to know if they could have the former cop department printer.  Marty asked if we could get $60 from the town as compensation for their ½ of the printer. The Board had no problem with the Fire Department taking it, but we would ask the town to put it on their agenda for compensation. 

Personnel – Kris advised that the new tax program is going good and that Wisvote for Elections is now being used and she has been taking training on that.  

Bills and Unpaid Invoices – Kathy asked about the printer repair.  Motion by Mike/Marty to approve.  Motion carried. 

The next regular meeting date and Caucus is January 18 at 6:00 PM. 

Beth asked that everyone look over and make their suggestions on the Employee Handbook up to page 10 for review at the next meeting. 

Kathy asked if the board was getting the same anonymous letters she has been getting.  Beth advised that yes, the board all did get it.  The letter was not signed.

Motion by Kathy/Marty to adjourn.  Meeting adjourned at 6:40 PM.

                                                                                                Respectfully submitted:

                                                                                                Kris Kohlhoff






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