Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
REGULAR MONTHLY BOARD MEETING
August 17, 2015 – 6:00 PM
The meeting was called to order at 6:00 PM by President Beth Baehmann with Board Members Marty Pint, Ed Wolff, Kathy Vergenz and Mike Siegel present. Also present were Laurel Lunde from the Gathering Source, Stan Jones, and Laurel Finger.
The Pledge of Allegiance was said.
Minutes – Minutes from the previous meeting had been provided to Board Members. Motion by Mike/Marty to approve the minutes as presented. Motion carried.
Gathering Source – Laurel Lunde addressed the Board regarding the Gathering Source. She explained that they are planning to do a Fall Fest fund raiser that they would like to hold in the park on October 10. She asked if the Board would consider waiving the fee for the park rental. They are working with the Village of Reeseville on building a new building for their services. They are working on the Backpack for Dodgeland program; they are working on improving the quality of life in the area here. They started as the food pantry and have expanded to the whole Dodgeland School District. She reported that the programs at Dodgeland donated over $2,000 last year. They are hoping to bring some type of children services in. They are planning to put in some satellite services in the new building that would house like the Dodge County Human Services, and other services. Beth asked the Board to consider donating the use of the park for the Fall Fest. They are hoping to make this an annual event as this will be their big money raiser. Motion by Kathy/Marty to waive the rental fee of the park for the event. Motion carried.
Mark Freson - Driveway – Kris advised that she had spoken with Mr. Freson and asked him to attend the Board Meeting but he didn’t show up. Kris also advised that the driveway is already in. When she spoke with Mark he advised that the Building Inspector said that there should be no problem. Concern was voiced about the concrete apron not being in. The board felt that there could be problems with drainage into the street. Kris was instructed to get in touch with the building inspector to see if this was done properly and advise as to the apron.
Stan Jones – Moving Homes into the Village – Stan advised that he wants to move two homes on the parcel located on Territorial Road. He gave the Board a drawing on how he wants to place the houses. He also presented photos of the one house he intends on moving in. One house is 24 x 40 with a 24 x 26 garage. They are 3 bedroom ranch houses. One house has a breeze way on it. He would be taking the hill out of the parcel so it will level off the lot. He does not plan on having a shared driveway. He will be bringing the houses in on Highway J so he will not be on any village streets. He has a place secured to park them for the time being. He will work with the engineer. Both will have basements and have no steps. He will re-side both of the houses, and put in new furnaces, electrical, plumbing. They are being placed and then Stan will sell them. There is sewer already running to the lots but they will have to be split off. Tim said that there is a 2 inch water service coming into that property now which will have to be split and another curb stop be put in. Stan’s time limit is that he could get the basements done and set before it is really cold and try to get them on the market next spring. Stan has no problem with the bond and the insurance would be covered under his business. Stan will be working with the Building Inspector on this. Motion by Mike/Ed to allow Stan Jones to move dwellings on 734 and 740 Territorial Road. Motion carried.
Fire Department /EMS Report – Eric gave the budget report.
Tournament Electricity – Previously the question was raised as to the increase of electricity for the park during the firemen’s tournament. Kris advised that the bill has not been received yet. This will be tabled until the next meeting when we receive the bill.
Worker’s Comp Injury – Kris advised of the worker’s comp injury sustained by Dave Blank. Discussion was held on this issue.
Wisconsin Disaster Fund Relief – Kris explained about the Disaster fund claim whereby the village would be eligible to recover up to 70% of the costs involved with the storm damage of July 13. Discussion held on the siren that was hit by lightening during the storm which caused $1400 worth of damage. The Board felt that we should include it in the disaster funds rather than submit it to insurance. The Village needs to declare a disaster declaration in order to qualify. Beth read the disaster declaration. Motion by Kathy/Marty to approve the disaster declaration as presented. Motion carried. Tim advised that the Fire Department helped the village out by cutting trees and moving debris. He would like to thank them personally for helping the village out.
Delinquent Utility Bills – Kathy is getting concerned about the increasing costs for some of the customers and was wondering if there was something we could do to educate residents on water conservation. Tim said that he can get pamphlets to send out to the residents.
Superintendent Comments – Tim advised that everything is running well. Seneca is using lots of water.
Citizen Comment – Ed mentioned about a semi being parked close to his driveway in front of his house and said he almost got hit when he backed out of his driveway. The semi is parked in front of other people’s houses while cars are parked in front of the truck driver’s house. Kathy advised that she will talk with the truck driver.
Stan Jones asked if the board has discussed what could be done to promote the village. He feels the village has negative vibrations. It is small town Americana and we are not letting people know that this exists. Stan said that he sees it all over. He feels social media would be a great help. The board felt it was a great idea. Beth would like everyone to process it and if there are ideas, see what we can do.
Correspondence - Kathy brought up about the new voting machines being requested by Karen Gibson, County Clerk. She feels that this is a big expense for small communities to support. It was felt that our voting equipment, while older, works fine. After discussion, Kris will contact Karen and express the Board’s disappointment with the county requiring municipalities to purchase these machines. She will also contact local clerks to see how their municipalities feel about the purchase of the machines.
Discussion held on the GSS Integrated Environmental Solutions letter regarding historic properties around the Village and Town of Clyman.
Beth read a letter from Gordon Keach regarding his sitting in on some of the meetings and what he sees is happening. Kathy feels that some of this is addressed at her and her reason for running for the board is that accountability is key for her. She wants to make sure to all those people paying taxes that the Village is being fiscally responsible. She does not feel that it is harassment when she asks what we do every day. She feels we need to be cutting what we are spending. Ed did not see what Kathy was seeing. He read it as the board does not stand up for themselves. He felt that the “Letter to the Editor” newspaper article should have been discussed by the Board. Mike stated that he was not on the board at the time of the letter and feels that we have always been fiscally responsible. Mike feels that Tim and Kris have nothing but good intentions and Kathy said that she doesn’t know that. Marty feels that we have to be looked to for being fiscally responsible, but then the county should not make the village spend money they don’t have and the schools should not be on the tax rolls. Beth wants our two employees to know they are very appreciated. Beth said that she failed Tim in not standing up for him with regard to a recent incident involving a citizen. Further discussion was held on this matter. Beth read from some information she received at the leadership conference regarding the difference between a boss and a leader.
Plan Commission Members – Kris advised that Barb Klingbeil does not want to be a regular on the Plan Commission but only wants to be an alternate. Kris advised that Jackie is still interested in being a regular. Beth said that she has received a book from the League of Municipalities regarding committee appointments.
Employee Handbook –Beth stated that this is something we should have. Mike feels that this will protect us in the future. Mike stated the policies are not set in stone and that it takes a majority of the Board regarding decisions. This will be tabled until next month.
Invoices for Payment – Motion by Marty/Mike to approve the paid bills and bills for payment.
Next Meeting Date – The next meeting will be September 28. Marty would like to see the Fire Department budget done sooner. Kris will try to do a prelim budget for the next meeting. She will also check with the Town about a joint meeting on October 5 regarding the Fire Department Budget.
Motion by Kathy/Marty to adjourn. Motion carried. Meeting adjourned at 8:15.