Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
Village of Clyman
Closed Session Meeting
October 24, 2011 – 6:00 PM
The meeting was called to order at 6:00 PM by Chairman Doug Hartman with board members Randy Roberts, Lorrie Hartman, Joe Roberts and Mike Siegel present. Also present was Attorney Karla Chase.
Motion by Lorrie/Randy to convene into closed session. Roll call vote taken with unanimous approval vote.
Meeting convened into closed session.
Motion by Randy/Mike to reconvene into open session. Roll call vote taken with unanimous approval vote. Meeting reconvened into open session.
Karla was instructed to proceed as discussed in closed session.
Motion by Randy/Lorrie to adjourn. Motion carried.
Village of Clyman
Regular Board Meeting
October 24, 2011 – 6:30 PM
The meeting was called to order at 6:40 PM by Village President Doug Hartman with Randy Roberts, Lorrie Hartman, Joe Roberts and Mike Siegel present. Also present was Police Commission Chairman Armond Schmidt, Randy Kramer, Peggy Kramer as well as their family members, Fire Chief Eric Howlett and Dan and Laurel Finger.
The Pledge of Allegiance was said.
Minutes – The minutes of the previous meeting had been provided to the Board Members. Motion by Joe/Mike to approve all minutes as presented. Motion carried.
CD Smith Report – Scott Block was not in attendance however, Kris reported that Scott had sent an email advising that pending weather conditions the lagoons will be done by Nov. 5.
WWTF Project Update - Joe stated that he would like to see a copy of a signed punch list from MSA to show what has been done. Bids for the sewer project will be opened on November 4.
Citizen Comment – None
Fire Department –
Appointment of Fire Commission Member – Kris advised that Ron Woock was the only person that expressed interest in remaining on the Commission. Doug appointed Ron to a 3 year term.
Chief Eric Howlett will have the budget to Kris by November 1 and she will get it to the members shortly thereafter.
Transfer of Copier to FD – Kris advised that the village has their old copier sitting in the back room currently not being used and the FD is in need of a copier. This could be provided to the department without them incurring any further costs. Motion by Lorrie/Joe to transfer the copier to the Fire Department. Motion carried.
Police Commission/Police Report - Armond Schmidt advised that there were two qualified candidates for the Police Chief position which the Commission interviewed – Randy Kramer, an officer with the Dodge County Sheriff’s Department and Gene Wilbur, a former Town of Pewaukee Police Department officer. After much deliberation by the Commission, they decided to recommend Randy Kramer to the Board for appointment. Armond advised the Board of Randy’s credentials. He advised it was a close call as to who to hire. He feels Randy will do a good job for the Village. Doug thanked the commission for the job that they did. Motion by Joe/Randy to accept the Commission’s recommendation to appoint Randy Kramer as the new police chief. Motion carried. At that point Kris swore Randy in. Doug asked if Randy and as many officers as possible could be available for Trick or Treat hours on Sunday. Randy indicated that he is honored to be here.
Joint Powers Agreement with Dodge County - Motion by Joe/Lorrie to approve entering the joint powers agreement for the County 911 Emergency System. Motion carried.
Humane Society Contract – Kris advised that we have received the 2012 contract and that by doing the contract on an as call basis we have only spent money for two calls so far this year. She also advised that they are raising their prices by five percent, from $75 per animal taken in to $78.75 per animal. Motion by Randy/Joe to go with the Dodge County Humane Society stray animal contract for 2012 on a per animal basis as stated in the contract. Motion carried.
Utility Bills – Discussion held on the delinquent utility accounts. Kris advised that the tax certification letters will be going out shortly and those that don’t pay their delinquent accounts will have the amounts placed on the tax roll. However, the board was advised that this will not bring the accounts down to zero because the certification only goes to the September billing.
Auditor Report for Treatment Facility Funds– Mike questioned what showed as remaining funds on the project versus what MSA is saying is left on the project. He also asked if there was going to be a special break out of the sewer rehab project. Kris will check with Nicole on these matters.
LRIP Road Grant Application – Kris advised that at the present time the Village does not have the funds to do any road projects. She stated that perhaps over the next few years the Village could put funds away and apply with the next round. The Board decided not to apply at this time.
Personnel - Water Training Class – Tim advised that the training class Eli was looking into has been cancelled. Tim said Rural Water will be offering some classes in the future. He has had Eli call and get further information.
Tim advised that the Village currently has a trailer mounted sewer cleaner that he no longer uses. He would like to donate this to Wisconsin Rural Water for their use in providing this to other communities to use. Motion by Mike/Randy to donate to Wisconsin Rural Water the trailer mounted sewer cleaner.
Kris advised that she did receive the new garbage proposal from Veolia but it involved basically doing the waste and recycling collection at the garage. She also advised that Watertown is still looking at taking the on and will be doing further checking with them.
Doug congratulated Kris on becoming a Wisconsin Certified Municipal Clerk and thanked her for her efforts at pursuing this.
Tim advised that he will now have to go to Trenton to pick up sand and salt as Dodge County will no longer be handling this. He will check other sources.
Payment of Invoices/Bills – Randy questioned the Hawkins Water Treatment bill. Tim advised that he is working with the company as he felt that they are high with their billing. Tim is working with the salesman to get the cost down. Tim is also working on another company that we could possibly use. He indicated that Hawkins basically has a monopoly on the chemicals used. Tim did not feel that it was a law that we had to disinfect our water. Tim will check further on this.
Joe asked what was wrong with the 4-wheeler. Doug advised that it needed a tune up and tires. The bill included 4 new 6-ply tires.
Tim advised that he talked with the salesman for the dump truck. Tim advised that they brought this nice truck but they put a rusty grease coated plow on the front of it. After talking with the salesman, Tim advised that they will redo the plow next April for nothing. Tim asked about having the Village printing put on the side. Mike said that he will pay for the logo for the new truck.
Motion by Lorrie/Mike to pay the bills as presented. Motion carried.
Next Meeting Dates– The joint meeting with the town on the Fire Department budget will be November 15, at 6:30. The Village Board will meet November 9 at 6:00 for budget discussions. The next regular board meeting will be November 28, at 6:30.
Tim asked about the fertilization of the garage lawn turf and who was going to do it or who wants to do it. Tim has a call into the county to mow the weeds out there because they have the equipment that can do it as we would wreck our’s.
Motion by Joe/Lorrie to adjourn. Motion carried. Meeting adjourned at 7:51 PM.