Connie Kreitzman
Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016

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Village Board Meeting
Dec 18, 2017



December 18, 2017 – 6:00 PM

The regular monthly meeting was called to order by President Mike Siegel at 6:00 PM with Trustees Marty Pint, Beth Baehmann, Jackie Tollefson and Amanda Swanson present.  Also present were Utility Superintendent Tim Dornfeld, Ordinance officer Kelly Cotter, Laurel Finger, Carmella Marsh.   

The Pledge of Allegiance was said.

Minutes– Minutes from the previous meeting had been provided to the Board. Beth pointed out a typo that will need to be corrected in the budget section it is listed as 218 instead of 2018 Connie will correct the date.  Motion by Beth/Marty to approve November 27thminutes with the correction. Motion carried

Discussion and possible action on budget-Clarification from last month we do not need a resolution to approve the 2018 budget.  Motion by Beth/Marty to correct the motion from last month to approve the 2018 budget without the need for resolution 2017-007.

Discussion and possible action on Election Committee –Kris Kohlhoff is able to be on the Village election committee as a pole worker per Wisconsin Election Commission. Resolution #2017-006 Naming Election Officials for 2018-2019 will stand as passed at the November 27, 2018 meeting.

Fire Department Report – The monthly reports were presented to the Board for review. The Board had no questions. 

Discussion and possible action on payroll - Weare going to do payroll in house Beth wanted to know if it would be a hardship to the employees to  get paid bi-weekly  instead of weekly.  Connie and Tim both said it was fine to get paid bi-weekly. It is possible to go back to weekly once we get fully set up and trained.  Motion by Beth/Jackie to send termination letter to current payroll company, Motion carried.

Discussion and possible action land division -Motion by Beth/Marty that the Village Board makes no recommendation on the land split. Motion carried.

Ordinance officer report –For the month of November there was a complaint in regards to overgrown tree branch obstructing the sidewalk, which was addressed.  Also follow up on junk/unregistered vehicles. Notice was given to the unregistered vehicle owner if they were not registered or removed a citation would be issued. Board agreed if it hasn’t been taken care of to issue the citation through certified mail.

Superintendent Comment:

  1. Marsh Tree root situation.  Environmental specialists came out, jetted and televised this location.  The lateral going to the main from the property located at 708 Territorial Road has severe roots growing from a tree located on that property that  are growing into the main sewer line causing the main sewer line to back up.  The tree will need to be removed at the homeowner’s expense to prevent this from continuing to happen.
  2. The committee members got together and viewed all of the road projects.  It is possible for the Village of Clyman to get around $13,900.00 for2019.  They suggested doing the whole project in 2019.  The total for the whole project is about 80,000.00 we would have to come up with 66,000.00.  You don’t have to do the whole job at one time but you do not get any reimbursement until the whole project is completed. 
  3. Truck – the truck is acting up again when Tim plows. The plow works fine but the radio and dash go out for about 3-4 seconds when you power the plow. Ford is aware of the problem Tim is taking the truck in on Tuesday. 

Citizen Comment– Amanda wanted to thank the Clyman Lions for sponsoring “Breakfast with Santa”.   Also the fire department is asking people to “ adopt a fire hydrant” to shovel and maintain the area around a fire hydrant so that it can be accessed, in case it is needed by the fire department. 

Correspondence – No correspondence.

Personnel Matters - No question on hours.

Payment of Bills and Unpaid Invoices - A motion was made by Amanda/Jackie to accept the bills/invoices as presented.  Motion carried. 

Next Meeting Date- January 15 at 6:00 pm this is the caucus meeting with the regular monthly board meeting to follow.

Motion by Marty/Amanda to adjourn. Motion carried.  Meeting adjourned at 6:52 pm

                                                                                                By: Connie Kreitzman

                                                                                                Village of Clyman Clerk/Treasurer

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