Village of Clyman
713 Morgan Street
PO Box 129
Clyman, WI 53016
VILLAGE OF CLYMAN
REGULAR MONTHLY BOARD MEETING
May 21, 2018 – 7:00 PM
The regular monthly meeting was called to order by Trustee Marty Pint at 7:05PM with Trustees Beth Baehmann, Jackie Tollefson, and Amanda Swanson present. Also present was Utility Superintendent Tim Dornfeld. Also a number of citizens were in attendance.
The Pledge of Allegiance was said.
Presiding officer - Motion by Beth/Jackie to have Marty Pint be the presiding officer for the May 21, 2018 regular Board Meeting. Motion carried.
Citizen Comment– A Citizen comment written by Laurel Finger was read by Julie Plumitis per Laurel’s request since Laurel wasn’t going to be able to attend the meeting.
Sherriff Schmidt said that he strongly encourages the Board to look at the demerit point system. Business’s that comply with ordinances like this want to be here and any business can comply with the ordinance. He also said that in the last couple of weeks they have been doing bar checks. He advised that they had one violation of our settlement agreement and that he would send us the report when it was finalized.
Minutes- Minutes from the previous meeting had been provided to the Board members. Motion byAmanda/Beth to approve the minutes as presented. Motion carried.
Seneca Road Boring - The Board doesn’t see any issues with this project. A motion by Beth/Jackie to grant permission to Seneca to go ahead and do the boring that they need to do, and to fix the dip in the road that they said they were going to fix, and to be responsible for any damages that might occur. Motion carried
Ordinance Officer Report - Connie reported for Kelly. There was nothing to report for April. Kelly talked with Fox Lake about using them as our Municipal court, there is going to be more to this than what we first thought. It would have to go through the Department of Justice and be approved by the Fox Lake City Council. It will cost more than we originally thought, but should still be cheaper than going through Dodge County. The City of Fox Lake’s Attorney will be getting in touch with the Village of Clyman Attorney to discuss the options. Kelly also checked into a towing company. The Village would have to have a place for the towed vehicles to be stored until the tickets were paid, and the Village would have to pay the towing company. The Village would not get reimbursed until the ticket was paid. Kelly also mentioned that we may need to look at how some of the ordinances are written; they are geared more to a police department rather than an ordinance officer.
Fire Department Report- The monthly reports were presented to the Board for review. The Board had no questions.
Superintendent comments: Tim advised the Church Street seal coating was not done last year, due to the work done on the parking lots. He said there is a line item in the budget for seal coating for $10,000.00. There is a total of $111,500.00 in the budget for Street repair/maintenance. Next year North St, Circle view Circle and Circle View Ct. will need to be fixed, it is about an $80,000.00 project but we will get $13,000.00 in grant money so it will cost us about $66,000.00. Beth asked to table this until next month; she would like to see where we are exactly with the budget before we do any seal coating.
Discussion and possible action on minor land division Joseph & Judith Hasslinger –Motion by Beth/Amanda that the Board has no recommendation. Motion Carried
Discussion and possible action on Demerit Point System-Beth said she feels something needs to be implemented but she is concerned with the settlement agreement that is currently in place and that we need to do more research to see how implementing a demerit system will work with the settlement agreement. Beth advised that we should not do this hastily, we should know what all of the implications are before we do this. Sherriff Schmidt agreed with Beth to not rush into it, to have the Attorney look it all over and make sure it is a good one. The Board agreed the Demerit system that Lebanon has in place would be a good one for us to use as well. We will send the settlement agreement and the Lebanon Demerit Point system to the Village Attorney to look at and advise us on how to proceed.
Recycling Grant Money-We received the check for the recycling grant; Connie will forward it to Watertown.
NIMS Compliance- Marty and Amanda have taken the courses that are required to be in compliance.
Public Protection Classification Report (PPC) - The Villages classification went down 1 rating (in this case down is good). We went from a 4 to a 3 classification. The automatic aide with Reeseville and Lowell helped move the rating.
Beth requested to speak for Citizen comment- Beth said she thinks we should contact 5 Stones, to come to the community and give their full presentation and education on human trafficking. She felt if would benefit the community. Father Erwin volunteered and Pete Von Rueden volunteered to set this up.
Board Vacancy-Amanda asked what the process is for filling the vacancy. Beth advised that typically you want someone from the Board to fill the Presidential seat because they are more in tuned to what has been going on. Then the Trustee position is appointed by the Board. We will table till next meeting.
Personnel Matters –Reports were previously provided to the Board. There were no questions on the reports.
Delinquent Utility Accounts-The Board reviewed the monthly report.
Payment of Bills and Unpaid Invoices – A motion by Beth/Jackie to pay the bills. Motion carried.
Discussion and possible action on CD – The CD is at maturity on May 23, 2018, if we want to cash it in we need to do so within 10 days of maturity. A motion by Amanda/Beth to cash in the CD and put the money in the general budget. Motion carried.
Discussion and possible action on signatures for bank accounts –Beth/Amanda made a motion to have Connie Kreitzman, Amanda Swanson, Martin Pint, Beth Baehmann, and Jacqueline Hartman-Tollefson on all bank accounts as signers at the Partnership Bank and The State Bank of Reeseville. Motion carried.
Next meeting Date-June 25, 2018 at 6:00 PM
Motion by Beth/Amanda to adjourn. Motion carried
Meeting adjourned at 7:42 pm.
Village of Clyman Clerk/Treasurer